Optimize Your Document Exports with Procys: Discover What Data it Extracts and Exports to All Formats

If you want to know all the fields that Procys exports from a document, whether it's an invoice or a purchase order, with illustrative examples, in the following article, we will guide you through each key piece of information, including concepts like KBK and IBAN, as well as the process to calculate the billing period. What are you waiting for? Keep reading to gain a comprehensive understanding.

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Within the header of a document, you can find different fields of information:

• Document Type, Number, and Date: Identifies the nature, unique identifier, and issuance date of each document.
• Period and Due Date: The accounting period associated with the document. For a better understanding, for example, in an invoice with a due date, the period refers to the time interval during which the transaction was made or the services were provided until its due date, which is the payment deadline mentioned in the document.

• Supplier: The entity or individual providing goods or services.
• Sender Company Name: The name of the company or entity sending the document.
• Sender VAT Number: The Value Added Tax (VAT) identification number of the sender.
• Sender's Address, City, Postal Code, Street: This information is vital for precise communication and delivery logistics.
• Additionally, the Sender's Website, Email, Phone, and Fax can be displayed.
• Sender's KVK Number and/or IBAN.

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What is the KVK Number?

The KVK number, also known as the Chamber of Commerce registration number, is a unique identifier assigned to companies registered in the Chamber of Commerce of the Netherlands. It serves as an official identifier for companies and is often required for various administrative and legal purposes.

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What is IBAN?

The IBAN number, or International Bank Account Number, is a standardized international bank identifier used in many countries worldwide. It consists of a country code, two verification digits, and a bank account number, facilitating smooth and secure international transactions.

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• Currency: The currency in which the transaction is made; euro, dollar, etc.
• Reference Number: A reference number associated with the document.
• Total Amount: The total monetary value.
• Total VAT Amount: The total amount of VAT included in the document.
• Total VAT Rate [%]: The total VAT rate expressed as a percentage.
• Discount Amount: The amount of any discount applied to the total.
• Payment Reference: Reference information for payment processing, for example, in the case of a bank transfer.

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• Receiver Company Name: The name of the company or entity receiving the document.
• Receiver Tax Number: The tax identification number of the document recipient.

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Next, we will explain all the export data from Procys in the Line Fields in a document:

Let's delve into the main line fields commonly found:

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• Line Number: Each line on an invoice is assigned a unique identifier to distinguish it from others, facilitating precise tracking and reference.
• Description: This field provides a brief description or summary of the item or service listed on the invoice, aiding clarity and understanding.
• VAT Code: Indicates the Value Added Tax (VAT) code applicable to the line item, assisting in tax calculation and compliance.
• Unit Price: Specifies the price per unit of the listed item or service, serving as the basis for calculating the total cost.
• Quantity: Denotes the quantity of units of the item or service being billed.
• Discount Price and Rate [%]: Indicates the discounted price and percentage discount applied to the unit price, if applicable.
• Line Reference Number: Provides a reference number associated with the line item for tracking and cross-referencing purposes.

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• Cost Centers: Identifies the specific cost center or department associated with the expenditure represented by the line item.
• General Ledger Account: Refers to the account in the general ledger where the financial transaction associated with the line item will be recorded.

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We hope you have understood all the fields, which are essential to ensure compliance, transparency, and efficiency in document processing. We hope this article has been helpful to you. If you have any further questions or need additional information, please do not hesitate to contact us!

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