Match Invoice Against Purchase Order with Procys and Holded

Sometimes, It's common for product details on a purchase order to not match those on an invoice, which can cause accounting problems. To address this issue, we propose an intelligent solution. Procys is a SaaS that uses artificial intelligence to automate the capture and processing of documents, while Holded is a popular accounting and business management software in Spain. Companies must ensure that the invoices they receive match the purchase orders generated previously to avoid incorrect payments and ensure accurate accounting. This is where the integration of Procys with Holded becomes an essential tool for optimizing this process. Manually verifying each invoice against its respective purchase order can be tedious, prone to errors, and consume a significant amount of time and resources.

The Three Most Common Problems:

• Human Errors: Manual document review increases the risk of errors. Employees may miss critical details or make mistakes in data comparison, leading to incorrect payments.
• Inconsistencies: Discrepancies between invoices and purchase orders can go unnoticed. These inconsistencies can result in overpayments or underpayments to suppliers, affecting business relationships and the accuracy of financial reports.
• Efficiency: The manual process is slow and can delay payments and accounting. The need to review each document individually slows down the payment cycle and can cause cash flow problems, as well as increase the workload on the financial team.

Procys offers an advanced solution using Optical Character Recognition (OCR) technology powered by artificial intelligence (AI). Our integration with Holded allows the automation of matching invoices and purchase orders, ensuring that data is accurate and consistent. Additionally, Procys software is designed to automatically detect the type of document, distinguishing between invoices and purchase orders:

1. Document Type Detection: Procys uses OCR to automatically identify and classify documents as invoices or purchase orders.
2. Data Extraction: Once the type of document is identified, detailed data is extracted.
3. Matching: Extracted data from invoices is compared with purchase orders recorded in Holded.
4. Discrepancy Identification: Any discrepancies are quickly detected, allowing for immediate review and correction.
5. Update and Synchronization: Matching data is synchronized with Holded, ensuring that accounting is accurate and up-to-date.

With the integration of Procys and Holded, companies can enjoy greater accuracy, efficiency, and control in their accounting processes. Ready to optimize your invoice management? Contact us today and discover how our technology can transform your financial processes! For more information, don't forget to visit our website and stay updated with our blog.

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