What AEAT Accreditation means for accounting firms - a Conversation with Hicham El Hafed, Director and strategy leader of Procys

With a new wave of regulatory updates and compliance measures, smaller-scale accounting firms in the European Union are feeling overwhelmed.

Many are asking the same question: Where do we even start?

The burden on these businesses has increased dramatically in the past decade - most simply don't have the manpower needed to stay on top of regulatory changes and manage organization-wide digital transformation.

And then there’s the pressure of meeting monthly and quarterly client deadlines.

But now, at last, there is a solution.

No more drowning in compliance

Accounting firms need support from partners who can help with both digitalization and compliance - that’s why Procys achieving official Hacienda (AEAT) accreditation is a major milestone, both for the company and the accounting firms we work with.

For our customers, it will help them avoid costly mistakes and penalties. Using AEAT-certified software like Procys helps ensure invoicing processes follow Spanish tax law to the letter. That means fewer errors, less risk of filings being rejected, and crucially - protection from monetary fines or audit issues.

We sat down with Hicham El Hafed, Director and strategy leader at Procys, to discuss what this recognition means for the business, the huge work that went on behind the scenes to achieve this accreditation, and how it positions Procys as a leader in automated document solutions.

Happy reading!

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‍Q: Firstly Hicham, from a technical perspective, what does the Hacienda accreditation mean for Procys?

A: The Hacienda (AEAT) accreditation is an official recognition by the Spanish Tax Agency that certifies Procys as an approved software for the legal digitalization of invoices. It confirms that we comply with the technical, legal, and security standards outlined in Article 7.e of Order EHA 962/2007 and the ninth section of the Resolution from October 24, 2007. In practical terms, it means that invoices processed through Procys can be legally treated as originals, which allows companies to destroy the paper versions after digitization while remaining fully compliant during tax inspections or audits.

This gives our clients peace of mind and simplifies their accounting processes, while ensuring that they remain aligned with Spain’s strict fiscal regulations.

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Why is this accreditation such an important milestone for the company?

This accreditation marks a turning point in the evolution of Procys. It validates the robustness of our technology and the reliability of our compliance practices. It distinguishes us from non-certified competitors in the automation and invoice processing space. Moreover, it will also lead to new business opportunities with firms and institutions that demand certified providers.

From a brand perspective, it’s very important: it reinforces our positioning as a serious and trustworthy player in the document automation industry in Spain and beyond. And in my view, it also reflects our ability to combine innovation with regulatory precision.

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On a personal level, what were your feelings when you received the news?

It was an incredibly rewarding moment. I felt a deep sense of pride in what the team accomplished. This was not just a technical achievement but the result of months of focused effort, collaboration, and persistence. There were moments of uncertainty, long nights, and a lot of problem-solving involved. Seeing all of that work officially recognized by the Spanish Tax Agency made it all worthwhile.

Personally, it also reinforced my belief in what we are building. It’s one thing to have confidence in your vision, but it’s another to see it formally validated at a governmental level.

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For accounting firms in Spain looking for a document automation partner, what does the Hacienda accreditation tell them about Procys?

It tells them that Procys is a reliable and legally compliant partner for their digital transformation. Working with a certified provider ensures that their clients’ invoices are processed in a way that is fully aligned with AEAT standards. It also allows them to offer legally valid paperless workflows, reduce the risks associated with document storage, and streamline their operations.

Choosing a certified partner like Procys means choosing efficiency without compromising compliance. For any accounting firm that takes its clients’ trust and legal obligations seriously, that is a critical advantage.

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Conclusion

The Hacienda accreditation is a symbol of the trust, effort, and precision that define Procys.

As Hicham explained, this milestone confirms the company’s commitment to innovation and its focus on helping clients navigate digital transformation with confidence.

With this support, accounting firms can move beyond survival mode and approach the future with clarity and readiness for new opportunities.

You can try out our AI-driven document automation platform for yourself today for free to see why so many accounting firms are using Procys to work with greater speed and security.