Introduction - Why data extraction is useful for your business
When exploring Docusumo alternatives, business users look for data extraction capabilities that help them work fast for less money, with flexible integrations and with extreme accuracy.
In fact, data extraction is more than just scanning PDFs: it’s an advanced process that recognizes and manipulates the elements of documents in any given format, and it's the backbone of efficient, scalable business operations
This applies to invoices, contracts, customer forms, and other types of documents that would normally take hours to work with manually.
So, businesses can redirect resources to added-value work by automating data work at all phases, from recognition, to extraction, up to processing.
In this sense, the step of extracting information using software serves to improve compliance, speed up workflows, and ensure clean data flows into accounting, CRM, or ERP systems.
Why your document workflows are broken (and what to do about it)
Manual data entry inefficiencies, inaccurate data extraction, slow document turnaround times and high operational costs are all characteristics of inefficient tools.
Companies from accounting firms to logistics providers are losing time, money, and accuracy due to outdated, disconnected document processing workflows, but it doesn’t have to be that way.
Modern AI-powered OCR solutions make reporting, reconciliation, and forecasting significantly more reliable: through AI-powered automated functions they can automate the extraction, classification, and routing of document data, while seamlessly connecting to your existing tech stack (CRMs, ERPs, accounting tools).
If you’re looking for an alternative that swings back at these issues and doesn’t lack integration with other tools, we have conducted an in-depth analysis that takes into consideration features, prices and customer feedback across the web.
Stop inefficiencies at the source: a closer look at the core document processing challenges
Manual data entry and fragmented tools slow down operations across industries—from finance and e-commerce to logistics and hospitality. The five most common pain points businesses report are:
- manual data entry inefficiencies: entering invoice fields by hand wastes hours per employee per week.
- inaccuracies in data extraction: OCR systems that fail to read tables, unstructured fields, or foreign formats introduce costly errors.
- slow processing of documents: traditional tools create bottlenecks in invoice approval, claims processing, or onboarding flows.
- high operational costs: labor-intensive workflows drive up FTE costs and delay revenue capture.
- lack of integration capabilities: standalone tools don’t connect with CRMs like HubSpot or accounting platforms like QuickBooks, creating data silos.
Platforms like Procys tackle these directly with pre-trained AI models, automated validation checks, and out-of-the-box integrations (including Microsoft Dynamics, Salesforce, Zoho CRM, and QuickBooks).
Below, we break down how different systems compare with each other and why choosing the right platform can eliminate the biggest productivity killers in your business.
Quick review of data extraction tools
This list was developed with insights from seasoned software engineers, IT professionals, and data scientists with decades of combined experience. The evaluation balances both market perspectives and technical considerations, providing business leaders with a well-rounded basis for informed decision-making. Its purpose is solely to guide selection, not to discredit any of the software providers included.
In-depth comparison: 9 alternatives to Docusumo
Procys
Procys is an AI-powered document processing solution designed to help businesses accelerate data extraction and streamline document workflows, achieving speeds up to six times faster than manual processing.
Leveraging advanced OCR and machine learning capabilities, Procys enables accurate and seamless data handling, from reading and extracting information to converting and routing it to other systems.
It's particularly well-suited for teams that manage a wide variety of document types, including invoices, receipts, vendor and client records, product lists, specifications, contracts, and official reports.
Procys also offers smooth integration with a range of accounting software, ERPs, and CRMs, along with extensive customization options through flexible custom fields for effective document management.
Key features
- AI-powered OCR for invoices, receipts, and structured/unstructured documents
- Seamless integrations with QuickBooks, Zoho, HubSpot, Salesforce, Jira, and more
- Smart automation with self-learning document templates
- Multilingual support
- Email-to-OCR capture and export to accounting tools
Main pros
- Easy to set up and integrate
- Highly accurate invoice recognition
- Affordable for SMBs and scalable for enterprises
Main cons
- Longer implementation time for enterprises
Customer feedback
Users signal that Procys can significantly reduce data entry time, even by 80%, enabling teams to focus on higher-value tasks.
Nanonets
Key features
- Pre-trained OCR for invoices, ID cards, receipts, and custom models
- Drag-and-drop AI training interface
- API-first design, Zapier and ERP integrations
- Workflow automation pipelines
Main pros
- Flexible model training for niche documents
- Good balance between usability and depth
- Responsive support team
Main cons
- Accuracy depends on document quality and layout consistency
- Workflow complexity can grow quickly with customization
Customer feedback
Users note that Nanonets offers customizable workflows, although some fine-tuning may be necessary. Support is generally responsive.
Rossum
Key features
- Cloud-native intelligent document processing (IDP)
- Real-time data validation and exception handling
- GDPR, SOC2, HIPAA compliant
- Human-in-the-loop and audit trail for finance teams
Main pros
- Strong for enterprise workflows and finance compliance
- Rich API ecosystem
- Solid OCR performance on complex invoices
Main cons
- Longer onboarding period
- Less suitable for SMBs due to complexity
Customer feedback
Feedback suggests Rossum is well-suited for large finance teams, though it may involve a notable learning curve.
ABBYY FlexiCapture
Key features
- High-performance OCR and document classification engine
- Multi-language recognition (200+ languages)
- On-premise and cloud options
- Intelligent data validation and export to databases, ERPs
Main pros
- Mature platform with strong OCR accuracy
- Deep functionality for regulated industries
- Batch processing capabilities
Main cons
- High implementation costs
- Not intuitive without IT/admin support
Customer feedback
Users report that Abby delivers top-tier OCR performance, but setup and training are often needed to maximize its effectiveness.
Invofox
Key features
- Spanish-focused OCR for invoices and receipts
- Drag-and-drop document processing
- Designed for local accounting compliance
- Cloud-based SaaS
Main pros
- Excellent OCR for Spanish-language documents
- Easy to use, fast setup
- Cost-effective for SMEs in Spain and LATAM
Main cons
- Fewer integrations compared to global platforms
- Limited advanced automation features
Customer feedback
Some users indicate that Invofox performs especially well with Spanish-language invoices, though integration with specific tools might require workarounds.
QuickBooks (OCR features)
Key features
- Native OCR for receipts and expenses
- Auto-matching of uploaded invoices to transactions
- Seamless bookkeeping integration
- Mobile capture for receipts
Main pros
- Ideal for finance teams already using QuickBooks
- Simplifies expense and invoice handling
- User-friendly UI
Main cons
- Not a full OCR platform, with limited custom document handling
- Lacks deep automation
Customer feedback
Users find QuickBooks effective for managing receipts and basic invoices, but additional tools may be needed for end-to-end automation.
Klippa
Key features
- Invoice and expense OCR and approval workflows
- Identity and KYC document verification
- API and RPA integrations
- Multi-language OCR
Main pros
- Clean interface, quick processing
- Solid features for accounting and finance
- European compliance and GDPR-ready
Main cons
- Limited features in starter plans
- Better suited for small to mid-sized teams
Customer feedback
Feedback points to Klippa as a helpful solution for automating workflows and scanning receipts, especially for smaller teams.
Hyperscience
Key features
- Advanced machine learning for document classification
- Automated handwriting recognition
- Integration with legacy systems via API
- Real-time human validation workflows
Main pros
- One of the best in class for hand-written forms
- Designed for large-scale data operations
- High automation and exception-handling
Main cons
- Expensive and requires IT involvement
- Not designed for small teams or low-volume users
Customer feedback
Users observe that Hyperscience is a powerful enterprise-level tool for form automation, though it often requires a strong internal IT capacity and comes at a higher cost.
Google Document AI
Key features
- Pre-trained AI models from Google Cloud
- Strong layout analysis and key-value extraction
- Built-in integration with Google Workspace
- REST APIs and SDKs for developers
Main pros
- Developer-friendly with powerful AI backend
- Effective with structured forms (like invoices, W-9s)
- Continual model updates
Main cons
- Limited UI for non-technical users
- Requires configuration and API skills to fully deploy
Customer feedback
According to users, Google Document AI offers a powerful document processing engine, but making the most of it usually demands technical expertise.
Ready to simplify your document workflows?
If manual data entry, slow processing, and disconnected tools are holding your business back, it’s time to switch from Docsumo or your other current system to something better.
Procys offers fast, accurate data extraction powered by AI, built to integrate seamlessly with the tools you already use.
Whether you're a growing business or a large enterprise, you can start saving time, cutting costs, and scaling smarter: create a free account here and see the difference for yourself.
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